How Does It Work

  • Firstly the system was written in java, with DATA BASE in Derby DB.
  • The first action that need to be done before you start implementing the system is the following:
    • Set up a project to determine the layout of the total site.
    • Determine the number of assets that would be entered into the system.
    • Structure and identification of all assets.
    • Determine data available for each asset, such as price, date of purchase, specification (manual), net asset value, planned lifespan of the asset and financial codes linked to the asset.
    • Determine on which servers the system will be implemented.
    • People that will administrate the system, planners etc.
    • Determine timeframes and costs to implement the system.
  • Establish a coding methodology by which all assets will be identified.
  • Start building the structures and link all data electronically to the library. The bulk of the data would be entered via a program to the asset register.
  • Once the asset register has been completed for a specific phase, we could start with the entering of maintenance stock, people and parts.
  • The maintenance schedule could be initiated. The business rules implemented will determine how far in advance job cards will be created.
  • The maintenance schedule will number and list all planned jobs in a register as well as shown each job card separately in excel.
  • These job cards will be emailed to each planner and the maintenance manager.
  • The planner will ensure that the personnel and material planned will be available when the work must be executed.
  • If done correctly all personnel will know 3 months in advance what they will be doing that specific day‚Ķand hour at work. Timeframes depends on business rules.
  • Once the work has been completed, the planner will sign of on the document and enter the data into the system. Only when all data has been entered will the job card move from the register to the library.
  • All data will be automatically updated from the job card to the parts and asset maintenance register.
  • When a report is requested it will be updated accordingly.
  • It will also be visible in the system, when you enter the item code.
  • When the system is running for 12 months, and all costs have been entered correctly into the system, a budget report could be created for the new financial year. This would be based on actual costs incurred during this financial year.